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Meeting Planners Resource Guide
This online resource provides templates, samples and articles to assist Constituent Society meeting planners. If you have a template or sample document that you think would be helpful to others please email the NSH Meeting Manager, Aubrey Wanner, and she will be happy to add it to the page. Together we can grow our online library to help each other. Any questions for the State Meeting Planners Resource Group can be directed to Kathy Dwyer.
Planning Tools
- Annual Meeting Planning Timeline
- Planning Committee Job Descriptions
- Definition of Insurance Types and NSH Requirements
- Budget Template
- Submitting Your Meeting for NSH Contact Hours
Site Selection
- Contract Tips from the NSH Meeting Manager
- Negotiation Techniques from PCMA*
- Things To Consider on a Site Visit from PCMA
- Check List for Site Visit from PCMA
- Check List for Site Visit from TSH*
Selecting a Program and Speakers
- Call for Abstracts from TSH
- Abstract Submission Form from TSH
- Abstract Submission Form from NSH
- Speaker Confirmation from TSH
- Speaker Agreement from NSH
- Speaker Certificate from TSH
- Speaker Certificate from NSH
- Speaker Thank You Letter from TSH
Registration
- Registration Policies from NSH
- Registration Form from TSH
- Registration Form from NSH
- Registrant Confirmation Letter from TSH
- Registrant Confirmation Letter from NSH Sent Via Email
Food & Beverage
- Food & Beverage Check List from PCMA
- Food & Beverage Request Sheet for Hotel from NSH
- Food & Beverage Formulas from PCMA
Room Sets and AV Requests
- Things to Consider for Room Sets from PCMA
- AV Requests for Hotel from TSH
- Meeting Room Set Up Requests for Property (hotel or convention center) from NSH
- Power, Phone, Internet Requests for Property from NSH
Exhibitors
- Exhibitor Invitation from TSH
- Exhibitor Registration Form from TSH
- Exhibitor Registration Form from NSH
- Exhibitor Confirmation Letter from TSH
- Exhibitor Thank You Letter from TSH
Miscellaneous
- Ambassador On Site Instructions from TSH
- Ambassador On Site Instructions from NSH
- Workshop Evaluation Form from NSH
- Workshop Evaluation Form Possibilities from PCMA
- Expense Report from NSH
*PCMA - Professional Convention Management Association
*TSH - Texas Society for Histotechnology, Inc.

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