This online resource provides templates, samples and articles to assist Constituent Society meeting planners. If you have a template or sample document that you think would be helpful to others please email the NSH Meeting Manager, Aubrey Wanner, and she will be happy to add it to the page. Together we can grow our online library to help each other. Any questions for the State Meeting Planners Resource Group can be directed to Kathy Dwyer.

Planning Tools

Annual Meeting Planning Timeline

Planning Committee Job Descriptions

Definition of Insurance Types and NSH Requirements

Budget Template

Submitting Your Meeting for NSH Contact Hours

Site Selection

Contract Tips from the NSH Meeting Manager

Negotiation Techniques from PCMA*

Things To Consider on a Site Visit from PCMA

Check List for Site Visit from PCMA

Check List for Site Visit from TSH*

Selecting a Program and Speakers

Call for Abstracts from TSH

Abstract Submission Form from TSH

Abstract Submission Form from NSH

Speaker Confirmation from TSH

Speaker Agreement from NSH

Speaker Certificate from TSH

Speaker Certificate from NSH

Speaker Thank You Letter from TSH

Registration

Registration Policies from NSH

Registration Form from TSH

Registration Form from NSH

Registrant Confirmation Letter from TSH

Registrant Confirmation Letter from NSH Sent Via Email

Food & Beverage

Food & Beverage Check List from PCMA

Food & Beverage Request Sheet for Hotel from NSH

Food & Beverage Formulas from PCMA

Room Sets and AV Requests

Things to Consider for Room Sets from PCMA

AV Requests for Hotel from TSH

Meeting Room Set Up Requests for Property (hotel or convention center) from NSH

Power, Phone, Internet Requests for Property from NSH

Exhibitors

Exhibitor Invitation from TSH

Exhibitor Registration Form from TSH

Exhibitor Registration Form from NSH

Exhibitor Confirmation Letter from TSH

Exhibitor Thank You Letter from TSH

Miscellaneous

Ambassador On Site Instructions from TSH

Ambassador On Site Instructions from NSH

Workshop Evaluation Form from NSH

Workshop Evaluation Form Possibilities from PCMA

Expense Report from NSH

*PCMA - Professional Convention Management Association
*TSH - Texas Society for Histotechnology, Inc.